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Event staffing apps make it easy to quickly hire qualified, reliable temporary staff for your event—from a small company party to a stadium-sized event. With the right team, you can avoid the stress of understaffing or unqualified workers. In this article, we’ll cover the best apps to help you staff your event in 2025.
Each of these apps offers unique benefits. Choosing the right event staffing app depends on your specific needs and the nature of your event. Use this guide to quickly look at the features and benefits of each staffing app.
Event staffing apps connect event organizers with temporary workers. Instead of relying on agencies or manual hiring, they streamline the process of hiring staff for various events.
These digital platforms typically allow you to:
They also include features like:
Use those apps for sport events, corporate parties, live concerts, and festivals.
Instawork is the leading on-demand staffing app, specializing in event staffing. Available in App Store and Google Play. It offers a wide range of temporary workers, with over 8 million of workers in the U.S.
The platform, available on desktop and mobile, is easy to use and provides a quick and efficient way to find and hire qualified and reliable staff for your event.
Roles available for hire include:
Benefits of using the Instawork app to staff your event:
Comprehensive vetting: Every worker goes through a background check, and interviews are required for skilled positions.
Roster functionality: Add your favorite workers to your roster to give them first dibs on future shifts. Block workers who aren't a fit, so they don't return.
Worker location tracking: See which workers are on their way on a map. Once workers arrive, easily locate where they are on the property.
Fill shifts in hours: Shifts can be filled with just a few hours' notice, compared to the industry average of 4 days.
PeopleReady's App JobStack, gives a quick and convenient access to qualified workers for a variety of event jobs. Available in App Store and Google Play.
Event Staff App. Automated text messages, full-featured mobile apps, time tracking, payroll integrations. Available in App Store and Google Play.
Quickstaff is an event staff scheduling app that lets you create events, assign roles, track availability, and manage everything in one place. Best for staffing managers rather than finding workers.
Liveforce helps companies quickly find, schedule, and manage temporary staff for events. It streamlines booking, communication, and payroll in one platform.
Armada is a staff scheduling app that makes managing shifts simple. It streamlines scheduling, communication, and shift tracking. It includes tools like geo-tracked check-ins, worker matching, and a worker database.
Tools in the app include built-in payroll, and invoicing integrations. Best for event organizers. App Store and Google Play.
Agendrix helps you with scheduling management, work time tracking, and communication. You can manage your team’s work schedule, manage time off and replacement requests. You can also communicate easily with your employees and alert any schedule change instantly.
Use it to organize event staff you already have or contracted.
PARiM is a staff management and scheduling app. It is a management tool for creating staff rotas, tracking employee time & attendance, automating salaries & invoicing, managing absences.
Not a worker marketplace—you manage staff you already hired. Available on App Store and Google Play.
On Thumbtack , you can hire bartenders for your event.
Upwork is mainly used to find for professional freelancers and agencies. For event staffing, you can hire event planners, event managers, or agencies that provide temporary workers.
Fiverr is a platform that connects businesses with freelancers. Similar to Upwork but more task-based. You can find freelancers to help with event planning, setup, or even staffing tasks.
TaskRabbit is a versatile platform that can be used to find freelancers for a variety of tasks, including event staffing. The app allows you to post a job listing detailing your staffing needs, and then matches you with suitable workers in your area.
TaskRabbit's comprehensive rating system makes it easy to hire freelancers for event tasks.
shiftNOW is a staffing platform. Employers can find workers for events. On shiftNOW, you can pick from multiple shift types such as servers, bartenders, event crew, security, and kitchen roles.
Teambridge helps stadiums, venues, and event staffing agencies fill roles, manage schedules, and connect with the crew.
Rentman helps you send emails and text messages, and make phone calls during your event.
Event staffing can be a complex process. It involves finding individuals with the right skills and experience, ensuring they are available at the right time, and managing their schedules and payments. This can be particularly challenging when planning large events, where multiple roles need to be filled simultaneously, and there just isn't enough time to go through individual resumes.
Event staffing apps are centralized platforms where event organizers can find, hire, and manage staff. These apps offer a pool of pre-vetted workers, ensuring that only qualified individuals are hired. They also provide flexible scheduling options, allowing event organizers to hire staff on an as-needed basis. This flexibility is particularly beneficial for events such as weddings, concerts, and corporate events, where staffing needs can vary greatly.
Event staffing apps offer a wide range of flexible workers, including:
The fastest way to hire reliable banquet servers is through on-demand staffing apps. Platforms like Instawork let you:
For speed and reliability, on-demand staffing apps like Instawork are typically the best choice.
Event staffing apps offer a convenient and efficient solution for finding and hiring temporary staff for your event. Whether you need bartenders, waitstaff, or concession stand workers, these platforms can connect you with a pool of qualified and experienced workers.
By leveraging the power of these apps, you can streamline the staffing process, saving you time and stress.
